Organize work photos so you can find them months later.
PhotoPots sorts your work photos into pots — by project, client, or site — and gets them out of your Camera Roll for good. Every photo stays searchable, stamped with location, and synced across your devices.
Free · 25 sorts a week · iPhone, iPad & Mac
Your Camera Roll is not a filing system
If you work with photos, you already know how this goes. You snap a picture of a cracked foundation, a finished kitchen, a patient's wound dressing, a whiteboard full of measurements. It lands in your Camera Roll between your kid's birthday and a picture of your lunch. Then life happens.
Three months later, a client disputes an invoice. An inspector asks for documentation. A homeowner swears the railing was already damaged. You know you took the photo. It's somewhere in a scroll of 14,000 images, and the Camera Roll gives you nothing but a date.
Work photos aren't snapshots. They're a record that builds over time: progress, proof, condition, completion. And a record only works if you can retrieve it.
Organized the way you think about work
Nobody thinks in camera rolls. You think in jobs, clients, and sites. Pots match that.
-
Maple St Reno
-
Nguyen Family
-
Site 42 — North Lot
-
Inspections 2025
File it the second it exists
Capture with the in-app camera and the photo lands straight in the pot you choose. It never touches your Camera Roll — there's nothing to clean up later. Already have a backlog? Sort existing photos into pots in batches. Sorting moves the original out of your library; it doesn't hide it or duplicate it.
That's the difference between PhotoPots and albums: the work photo leaves your personal life entirely. Read how to separate work and personal photos for the full story.
Name it and color it your way
Each pot gets its own name and color, so "Active jobs" looks different from "Invoiced" at a glance. Open the app and you're looking at your work, organized the way your brain already organizes it — not a wall of timestamps.
A home-screen widget puts your most-used pot one tap away; the share extension files photos from anywhere in iOS.
Search what's written in the photo
Dates don't help you find the whiteboard from the March walkthrough. What was written on it does. PhotoPots reads the text inside your photos — whiteboards, forms, equipment labels, business cards, serial numbers, handwritten notes — and makes all of it searchable.
Type "HVAC unit 3 ton" and the photo of the spec plate appears. Search a client's name and find the signed change order you photographed on the hood of your truck. You stop remembering when you took things and start finding them by what they say.
Screenshots piling up too? PhotoPots batches them for triage — see the screenshot organizer.
- Search whiteboards, documents, labels, and handwriting
- Find a photo by a name, part number, or phrase inside it
- Works across every pot at once, or scoped to one job
- On-device — your photos aren't uploaded to anyone's cloud for indexing
Metadata intact. Everywhere you work.
A work photo is only evidence if its details survive. PhotoPots keeps them.
-
GPS stays on the photo
Location metadata is preserved through sorting, cropping, and editing. When a photo says the work was done at 422 Maple St at 9:14 AM, it still says it after you've cropped out your thumb. For documentation and disputes, that stamp matters.
-
iCloud sync across devices
Capture on your iPhone at the site. Review on your iPad in the truck. Build the report on your Mac at the office. Every pot, photo, and edit syncs automatically — no exporting, no AirDrop chains.
-
Share anywhere, one tap
Send a photo — or a whole job's worth — to email, Messages, WhatsApp, Slack, or your project management tool with the standard iOS share sheet. The person receiving it gets a normal photo, metadata included. No app required on their end.
What organized work photos look like
Three jobs, three before-and-afters.
The contractor
Progress photos mixed into a Camera Roll with family pictures. When a client questions a change order four months later, it's 40 minutes of scrolling and an awkward conversation about the invoice.
Every job is a pot. Photos are captured straight into "Maple St Reno" and never touch the Camera Roll. The dispute takes two minutes: open the pot, find the framing photo, GPS and date intact, share it. Invoice paid.
The real estate agent
Twelve active listings means hundreds of property photos jumbled together. Which ensuite was 8 Cedar Lane and which was 14? The shot for the listing refresh is somewhere in last Tuesday, probably.
One pot per listing, color-coded by status. Photos file themselves at capture. OCR search finds the photo of the utility closet by the text on the breaker panel. At closing, the whole pot exports to the client file in one share.
The field inspector
Six sites a day, photos dumped into one stream. Back at the office the report takes longer than the inspections: matching photos to sites from memory, cropping out a co-worker and losing the GPS data to an export.
A pot per site keeps photos separated from the moment of capture. Cropping and annotating in PhotoPots preserves the metadata, so every photo in the report still carries its coordinates. The report writes itself from pots that are already in order.
Nurse, teacher, technician, designer — if photos are how you communicate at work, the same pattern applies. Read more workflows on the PhotoPots blog.
Organizing work photos, answered
Does sorting a photo remove it from my Camera Roll?
Yes. Sorting moves the original into the pot — it's removed from your Camera Roll, not just hidden. Your personal library stays personal, and your work photos live where you can actually find them.
Can I organize work photos I took months ago?
Yes. You can sort existing Camera Roll photos into pots at any time, in batches. Free includes 25 sorts a week; Pro removes the limit, so a backlog of thousands clears fast.
Does OCR search work on whiteboards, documents, and labels?
Yes. PhotoPots reads the text inside your photos — whiteboards, forms, equipment labels, business cards, handwritten notes — so you can search for what was written, not when it was taken.
Do my pots sync to my iPad and Mac?
Yes. Every pot, photo, and edit syncs over iCloud across iPhone, iPad, and Mac. Capture on your phone at the site, review and share from your Mac at the office.
More questions? See the full FAQ or compare plans on the pricing page.